Wedding Planner Spreadsheet

About this system

💍 You said yes. Then the questions started — venue or barn, how many guests, what does a photographer even cost, and where is that checklist you saved at 1 AM. Breathe. This planner needs exactly four answers from you, and then it plans the rest.

Type your names, your wedding date, your total budget and your guest estimate ONE time on the Setup tab. That is the whole setup. The budget pre-splits itself into 12 categories, about 90 checklist tasks date themselves backwards from your big day, the seating chart builds itself from your guest list, and a live countdown starts ticking on the dashboard.

✨ THE MAGIC — ZERO TEDIUM SETUP

Most wedding spreadsheets eat your first free evening before they help you at all. This one takes 60 seconds. Four answers on SETUP and every tab fills itself in — no copy paste, no formulas to touch, nothing to configure. Change your wedding date later and the entire checklist reschedules itself instantly.

⭐ WHAT IS INSIDE (9 connected tabs)

• START HERE — a friendly one-minute tour
• SETUP — names, date, budget, guest estimate. The only typing you must do
• BUDGET — 12 standard categories pre-split from your total with suggested amounts, planned vs actual vs paid, deposit and final payment due dates, gentle amber flags when a category runs over — never scary red
• GUEST LIST — 200 rows for households with party size, address, invite sent, RSVP dropdown, meal choice and table number. Headcounts and meal tallies total themselves
• SEATING CHART — 20 table cards that fill themselves in. Type a table number on the guest list and the party appears on its table
• VENDORS — collect quotes side by side, flip one to Booked and the money flows into your budget and dashboard automatically
• CHECKLIST — about 90 tasks auto-dated backwards from your wedding date, from 12 months out to the week of. Zero date math
• DAY-OF TIMELINE — the schedule you hand to your coordinator, wedding party and vendors
• DASHBOARD — days-until-the-wedding countdown, RSVP yes-no-waiting headcounts, a budget bar, vendors booked and checklist progress, all live

🌸 TWO EDITIONS INCLUDED

• BLUSH — ivory, blush rose, sage and gold
• SAGE — ivory, eucalyptus, dusty blue and gold

Same brains, two moods. Both editions included.

🎀 BONUS PRINTABLES

• Day-of timeline printable — an elegant page for the wedding morning
• Vendor contact sheet — every phone number your coordinator needs on one page
• Wedding day emergency kit checklist — the little rescues nobody remembers until they need them

📂 WHAT YOU GET (instant download)

• Wedding Planning HQ — BLUSH edition (.xlsx)
• Wedding Planning HQ — SAGE edition (.xlsx)
• Bonus printable pack (3 PDFs)
• Quick start guide (PDF) with a simple Google Sheets import walkthrough

✅ Works with Microsoft Excel (2016 or newer) AND Google Sheets — upload to Google Drive, open with Google Sheets and every formula survives. Full walkthrough included

✅ Every formula is pre-built — you only ever type in the tinted cells, so the math takes care of itself

✅ Gentle amber alerts, never panic red — planning a wedding is stressful enough

💌 Instant digital download — nothing is shipped. Due to the digital nature all sales are final, but message us anytime and we will personally walk you through setup.

• OUR PROMISE ---

Works in Excel AND Google Sheets. No subscription — buy once, keep it forever. Instant download, free updates. Questions? Message us and a real person will help you get set up.

New to saving challenges? Read the 100-envelope guide first.